DG
No. 01-14/2009-RB dated 03-07-2013
Sub: Revised incentive Structure to post
office staff involved in MGNREGS related work – regarding
This is regarding the revised incentive
structure payable to post office staff involved in MGNREGS related work. In
this connection it is intimated that the incentive structure was issued to
Circles vide RB division’s letter of even no. dated 18-01-2010.
2. For MGNREGS transactions
incentive to post office staff will be paid for the following three activities
of MGNREGS work; The details of which are as follows:-
3. The
following rates of incentive have been approved for post office staff
performing MGNREGS work;
(i)
Incentive for opening new MGNREGS account:
(a) At
the rate of Rs 0.50 per new account payable to GDS BPM
(b) At
the rate of Rs 0.40 per new account to PA in SO/HO and Rs 0.10 per new account
to supervisor in SO/HO.
(c) At
the rate of Rs 0.30 per new account to Léger assistant and Rs 0.10 per new
account to ledger supervisor in the account office.
(ii)
Incentive at BO/SO level making MGNREGS
payments: No threshold limit is fixed for payment of incentive under MGNREGS. Incentive will be paid on each and
every transaction.
|
Sl
No.
|
Office
|
Designation
|
Rate
of Incentive
|
|
1
|
EDBO
|
GDS BPM
|
Rs 1.50 per MGNREGS
payment
|
|
Other GDS(if
available and performing MGNREGS work)
|
Rs 0.20 per MGNREGS
payment
|
||
|
2
|
SOs/HOs
|
Office doing operative work of MGNREGS
|
Rs 1.30 per MGNREGS
payment
|
|
Official
supervising operative work of MGNREGS, if any
|
Rs 0.20 per MGNREGS
payment
|
||
|
Group D/packer/GDS
packer (performing MGNREGS work
|
Rs 0.20 per MGNREGS
payment
|
(iii)`Incentive
at back office level for making ledger entries :
|
Sl
No.
|
Office
|
Designation
|
Rate
of Incentive
|
|
1
|
SO
|
Ledger PA
|
Rs 0.10 per MGNREGS
deposit
|
|
Rs 0.10 per MGNREGS
withdrawal
|
|||
|
Supervisor
|
Rs 0.05 per MGNREGS
deposit
|
||
|
Rs 0.0 5per MGNREGS
withdrawal
|
|||
|
2
|
HO
|
Ledger PA
|
Rs 0.10 per MGNREGS
deposit
|
|
Rs 0.10 per MGNREGS
withdrawal
|
|||
|
Supervisor
|
Rs 0.05 per MGNREGS
deposit
|
||
|
Rs 0.05 per MGNREGS
withdrawal
|
The incentive would be paid only when it
is ensured that all the ledger entries are completed in respect of MGNREGS accounts.
4. Ceiling
on payment of incentive: With regard to monthly ceiling of incentive to be paid
to GDS employee, it has been decided that monthly ceiling for payment of incentive will be the upper
limit of TRCA+DA paid to GDS to maintain uniformity. In respect of Departmental
officials working in Sub-Office and Head Post Offices, the existing Dept. of Personnel
& Trg. / Govt of India/Departmental instructions on the payment of
incentive and annual ceiling would apply.
5. Operational Procedure for making incentive
payment:
In
order to make the operational p[procedure for claiming of MGNREGS incentive
simple, it has been approved that the responsibility for payment of incentive
to Gramin Dak Sevak will be vested with SPMs (of account SO) and in respect of
officials of SOs to Head Post Masters (of account HO) Incentive will be claimed
on monthly basis along with a voucher on the dates of occurrence of MGNREGS accounts.
In order to restrict the incentive to the TRCA, an incentive register will be
maintained at Sub Office level and HO level. Detailed operational procedure for
claiming incentive for MGNREGS payments at BO level and to back office
operations is being outlined as under:
i)
The Muster Roll along with names of the
beneficiaries is received in the BO from the State Government and BPM has to
effect payment of withdrawals to the beneficiaries. The BPM has to maintain
separate SB journal for MGNREGS payments and should send a list of MGNREGS
payments effected on a particular day to the Account Office along with the copy
of the Muster Roll and Withdrawal Forms (passed warrants) indicating the
amount. The BPM will prepares a voucher for claiming the incentive for the MGNREGS
transactions for himself and the other Gramin Dak Sevaks in the BO on monthly
basis to the Account Office. The Account Office in turn will verify the
payments with reference to BNO Daily Accounts and separate journal maintained
at SO/HO levels and authorize the payment of incentive and return the voucher
to the BO duly authorizing payment. Money paid voucher (ACG-17) will be used for this purpose. On payment, the
voucher will be sent to HO by charging the expenditure under bills paid. The HO
will account the vouchers after due classification under the relevant Head of
Account.
ii)
SPMs will maintain a Register, like to the
Register of commission paid to BPMs in respect of SB/TD and Savings Certificate
indicating the payment of incentive to the GDS BO-wise and GDS name-wise for
applying ceiling criteria and will ensure that the incentive does not exceed
the upper limit of TRCA+DA payable to each GDS in a month.
iii)
In respect of MGNREGS payments taking place
at the Sub/office, the SPM will prepares a voucher for payment of incentive for
transactions occurring at his SO only and submit the voucher to the HO for
checking and authorizing the payment. Here also, the same procedure outlined
above will be adopted. Head Post Office will maintain a regi9ster for payment
of incentive to ensure that payment of incentive to particular departmental
officials (including Gr. D) and GDS official does not exceed the prescribed
ceiling.
iv)
The SPMs will be responsible for monthly
payment of incentive for the BOs and the Head Postmasters will be responsible
for the i9ncentive payment in respect of the Sub-Office. The SPM should obtain
incentive vouchers subsequently from BPMs, who failed to send it along with BO
daily Account.
v)
Procedure for payment of incentive for back
office operations – Incentive will be paid at back office level for making ledger
entries. The incentive for the Sub-offices for NREGS transactions will be
authorized by the Head Post Master (HPM) after due verification with reference
to records. In respect of back office
work at HPO, the APM SB or Dy PM SB in charge of SB Branch l have to prepare a
incentive claim and send to the Divisional Office with due certification of
Head Post Master (HPM) on the aspect of completion of ledger posting. The
Divisional Office will authorize
incentive payment for back office level transactions at HO subject to
the annual ceiling. It will also watch expenditure on incentive in Divisions,
so that it remains within the availability of fund.
6 This letter issued with the concurrence of
JS&FA(P) and approval of Secretary
(Posts).
(KK Devis)
Assistant Director General (RB)
