RECONSTITUTION OF POSTAL SERVICES STAFF WELFARE BOARD FOR THE PERIOD FROM 01.04.2013 TO 31.03.2015

 

Revised incentive Structure to post office staff involved in MGNREGS related work

DG No. 01-14/2009-RB dated 03-07-2013

Sub: Revised incentive Structure to post office staff involved in MGNREGS related work – regarding

This is regarding the revised incentive structure payable to post office staff involved in MGNREGS related work. In this connection it is intimated that the incentive structure was issued to Circles vide RB division’s letter of even no. dated 18-01-2010.

2.         For MGNREGS transactions incentive to post office staff will be paid for the following three activities of MGNREGS work; The details of which are as follows:-

3.         The following rates of incentive have been approved for post office staff performing MGNREGS work;

(i)           Incentive for opening new MGNREGS account:

(a)  At the rate of Rs 0.50 per new account payable to GDS BPM

(b)  At the rate of Rs 0.40 per new account to PA in SO/HO and Rs 0.10 per new account to supervisor in SO/HO.

(c)  At the rate of Rs 0.30 per new account to Léger assistant and Rs 0.10 per new account to ledger supervisor in the account office.   

(ii)         Incentive at BO/SO level making  MGNREGS payments: No threshold limit is fixed for payment of incentive under  MGNREGS. Incentive will be paid on each and every transaction.

Sl No.	Office	Designation	Rate of Incentive
1	EDBO	GDS BPM	Rs 1.50 per MGNREGS payment
		Other GDS(if available and performing MGNREGS work)	Rs 0.20 per MGNREGS payment
2	SOs/HOs	Office doing operative work of MGNREGS	Rs 1.30 per MGNREGS payment
		Official supervising operative work of MGNREGS, if any	Rs 0.20 per MGNREGS payment
		Group D/packer/GDS packer (performing MGNREGS work	Rs 0.20 per MGNREGS payment

 (iii)`Incentive at back office level for making ledger entries :

Sl No.	Office	Designation	Rate of Incentive
1	SO	Ledger PA	Rs 0.10 per MGNREGS deposit
			Rs 0.10 per MGNREGS withdrawal
		Supervisor	Rs 0.05 per MGNREGS deposit
			Rs 0.0 5per MGNREGS withdrawal
2	HO	Ledger PA	Rs 0.10 per MGNREGS deposit
			Rs 0.10 per MGNREGS withdrawal
		Supervisor	Rs 0.05 per MGNREGS deposit
			Rs 0.05 per MGNREGS withdrawal

The incentive would be paid only when it is ensured that all the ledger entries are completed in respect of MGNREGS accounts.

4.         Ceiling on payment of incentive: With regard to monthly ceiling of incentive to be paid to GDS employee, it has been decided that monthly ceiling  for payment of incentive will be the upper limit of TRCA+DA paid to GDS to maintain uniformity. In respect of Departmental officials working in Sub-Office and Head Post Offices, the existing Dept. of Personnel & Trg. / Govt of India/Departmental instructions on the payment of incentive and annual ceiling would apply.

5.         Operational Procedure for making incentive payment:

            In order to make the operational p[procedure for claiming of MGNREGS incentive simple, it has been approved that the responsibility for payment of incentive to Gramin Dak Sevak will be vested with SPMs (of account SO) and in respect of officials of SOs to Head Post Masters (of account HO) Incentive will be claimed on monthly basis along with a voucher on the dates of occurrence of MGNREGS accounts. In order to restrict the incentive to the TRCA, an incentive register will be maintained at Sub Office level and HO level. Detailed operational procedure for claiming incentive for MGNREGS payments at BO level and to back office operations is being outlined as under:

i)             The Muster Roll along with names of the beneficiaries is received in the BO from the State Government and BPM has to effect payment of withdrawals to the beneficiaries. The BPM has to maintain separate SB journal for MGNREGS payments and should send a list of MGNREGS payments effected on a particular day to the Account Office along with the copy of the Muster Roll and Withdrawal Forms (passed warrants) indicating the amount. The BPM will prepares a voucher for claiming the incentive for the MGNREGS transactions for himself and the other Gramin Dak Sevaks in the BO on monthly basis to the Account Office. The Account Office in turn will verify the payments with reference to BNO Daily Accounts and separate journal maintained at SO/HO levels and authorize the payment of incentive and return the voucher to the BO duly authorizing payment. Money paid voucher (ACG-17)  will be used for this purpose. On payment, the voucher will be sent to HO by charging the expenditure under bills paid. The HO will account the vouchers after due classification under the relevant Head of Account.

ii)            SPMs will maintain a Register, like to the Register of commission paid to BPMs in respect of SB/TD and Savings Certificate indicating the payment of incentive to the GDS BO-wise and GDS name-wise for applying ceiling criteria and will ensure that the incentive does not exceed the upper limit of TRCA+DA payable to each GDS in a month.

iii)           In respect of MGNREGS payments taking place at the Sub/office, the SPM will prepares a voucher for payment of incentive for transactions occurring at his SO only and submit the voucher to the HO for checking and authorizing the payment. Here also, the same procedure outlined above will be adopted. Head Post Office will maintain a regi9ster for payment of incentive to ensure that payment of incentive to particular departmental officials (including Gr. D) and GDS official does not exceed the prescribed ceiling.

iv)           The SPMs will be responsible for monthly payment of incentive for the BOs and the Head Postmasters will be responsible for the i9ncentive payment in respect of the Sub-Office. The SPM should obtain incentive vouchers subsequently from BPMs, who failed to send it along with BO daily Account.

v)            Procedure for payment of incentive for back office operations – Incentive will be paid at back office level for making ledger entries. The incentive for the Sub-offices for NREGS transactions will be authorized by the Head Post Master (HPM) after due verification with reference to  records. In respect of back office work at HPO, the APM SB or Dy PM SB in charge of SB Branch l have to prepare a incentive claim and send to the Divisional Office with due certification of Head Post Master (HPM) on the aspect of completion of ledger posting. The Divisional Office will authorize  incentive payment for back office level transactions at HO subject to the annual ceiling. It will also watch expenditure on incentive in Divisions, so that it remains within the availability of fund.

6         This letter issued with the concurrence of JS&FA(P) and approval of Secretary

  (Posts).

(KK Devis)

Assistant Director General (RB)

Government allots Rs 1,300cr to Post Bank

NEW DELHI: The expenditure department has decided to sanction Rs 1,300 crore to the proposed Post Bank of India to meet its capital requirements even as the department of financial services (DFS) - the wing in the finance ministry that deals with state-run banks and their policies - chose to stay away from the issue.

The proposal's backing by the expenditure finance commission and its subsequent green light by finance minister P Chidambaram is seen as the official go-ahead by the finance ministry, ignoring the DFS's stance. The DFS position is seen as the first instance of the agency not backing the Post Bank's plan, which officers in the department have privately mocked at.

"They think they can use the postal deposit model for their banking foray. Nothing in their plan seems to be clear. Banking isn't easy," said an officer, who did not wish to be identified.

In fact, a strong Post Bank is seen to be the biggest challenge to existing public sector banks, including State Bank of India, which controls 70% of the banking business in the country. SBI, the largest lender, has a little less than 15,000 branches, while there are over 1.5 lakh post offices across the country.

Although Post Bank does not intend to open a bank branch in each post office, the plan is to use postmen to meet the financial inclusion goal. Secretary (posts) P Gopinath refused to speak to TOI despite several attempts.

According to the plan, Post Bank will have 50 branches in the first year, which will be increased to 150 by the fifth year. The branches will be located in select Head Post Offices in Tier-1-4 centres and select Sub-Post Offices in Tier-5-6 centres.

To meet RBI norms, the postal department proposes to set up a new entity - Post Bank of India - that will have an independent board and separate operations. Apart from independent directors, the board will have representatives from the finance ministry and the postal department. Separate recruitment has been planned to have specialist bankers.

While converting the entire postal network would have meant a capital requirement of over Rs 60,000 crore, by setting up a special entity, the fund requirement has been reduced. This, officers said, will also help create a more focused strategy.
source: THE TIMES OF INDIA

PA / SA Direct Recruitment 2013 - Shortlisted Candidates for Computer Typing / Data Entry Test.. ( Paper II )

I. Aptitude Test (Paper I) for all the postal circles is completed. The List of shortlisted candidates for the Computer Typing / Data Entry (PAPER II) for Andhra Pradesh, Gujrat, Karnataka, Maharashtra, Tamil Nadu, Assam, Chhattisgarh,Jharkhand, Madhya Pradesh, North East, Odisha, West Bengal Postal Circles is given in the link below:

SHORT LISTED CANDIDATES FOR PAPER II

II.	The above Short List has been prepared in accordance with the procedure published in the Notification No 60-9/2009 SPB1 dated 8-5-2012. The candidates who figure in the above list have qualified for appearing in the Paper II based on marks in the Paper I.
III	The list is in order of Roll Number.
IV.	Paper II is tentatively scheduled on 10th,11th,24th,25th,31th August 2013 and 1st September 2013
V.	Admit Card for Paper II will be dispatched shortly. Admit Card can also be generated on this website by the candidates.

Mutual Transfer of Odisha circle

The Competent Authority has approved the transfer of the following officials by mutual exchange in PA   cadre  under Rule-38  of P&T Man Vol.IV vide C.O. Memo No.ST/45-Rule-38 dated 11-07-2013.

Sl No.	Name	Designation	Present Division	Division in which considered
1	Harihar Marandi	PA	Bhubaneswar	Mayurbhanja
2	Ramakanta Bhoi	PA	Mayurbhanja	Bhubaneswar
3	Pramod Kandulna	SA	RMS “N” Dn.	RMS “K’’
4	Swatisudha Mohapatra	SA	RMS”K”	RMS”N”
5	Satyabhama Nayak	PA	Cuttack South	Mayurbhanj
6	Manoj Kumar Rout	PA	Mayurbhanja	Cuttack South
7	Bishnupriya Mishra	PA	Keonjhar	Cuttack North
8	Jyotsna Naik	PA	Cuttack North	Keonjhar
9	Mamata Nayak	PA	Bhadrak	Cuttack South
10	Karunakar Jena	PA	Cuttack South	Bhadrak
11	Suchitra Moharana	PA	Cuttack South	Bhubaneswar
12	Aditya Devidatta Behera	PA	Bhubaneswar	Cuttack South
13	Pitabas Mahali	PA	Puri	Mayurbhanja
14	Braja Kishore Behera	PA	Mayurbhanja	Puri
15	Biswanath Panda	PA	Mayurbhanja	Keonjhar
16	Saradananda Pradhan	PA	Keonjhar	Mayurbhanja
17	Sisir Sahoo	PA	Sundergarh	Puri
18	Kulamani Kalo	PA	Puri	Sundergarh
19	Pradosh Kumar Sahoo	PA	Balasore	Bhadrak
20	Mrutyunjaya Pandia	PA	Bhadrak	Balasore

PENSION ; REGARDING

NO.20/16/1998-P&PW (F)

Ministry of Personnel Public Grievances and Pensions

Department of Pension and Pensioners Welfare

*******

OFFICE MEMORANDUM

Subject: Withholding of 10% gratuity from the retiring Government servants -

clarification regarding.

The undersigned is directed to refer to this Department's OM of even number dated the 19^th February 2013 on the above cited subject and to say that this Department is still receiving representations from individuals and Pensioners Associations that Government Departments have been withholding 10% of the amount of gratuity from retirees even when they had not been provided any Government accommodation. This is in contravention of existing instructions.

2 The recovery and adjustment of Govt. dues from retirement gratuity is regulated under Rules 71 to 73 of the CCS (Pension) Rules, 1972. Rule (1) to (3) of Rule 72 ibid provide for recovery of actual amount of Govt. dues in respect of Govt. accommodation from pay & allowances before retirement and from Retirement Gratuity. Sub rule (5) of Rule 72 ibid stipulates that if, in any particular case, it is not possible for the Directorate of Estates to determine the outstanding licence fee, that Directorate shall inform the Head of Office that ten per cent of gratuity may be withheld pending receipt of further information. Further, if no Government accommodation is allotted to a Government servant, in accordance with Dte of Estate's OM NO.18011/5/1990-Pol-1I1 dated

12.10.2010, it is for the Administrative Ministry to issue an 'NDC".

3. As regards recovery in respect of 'Govt. dues' other than those pertaining to Govt.

accommodation, the Head of Office is required to complete assessment of such dues eight months prior to the date of retirement [Rule 73(2)]. The actual amount of such dues and the dues which come to notice subsequently and remain outstanding are to be adjusted against the amount of retirement gratuity becoming payable to the Govt. servant on retirement.

4. It is, therefore, clear that there is no provision for withholding any part of gratuity at the time of retirement for the purpose of recovery of outstanding government dues other than those pertaining to government accommodation and the onus of timely collection of license fee is on the Directorate of Estates. If the Directorate of Estate does not specifically inform the Administrative Department of the outstanding dues and requests for withholding of 10% gratuity for the outstanding license fee, Gratuity cannot be withheld on this account. The only other circumstance under which gratuity can be withheld is in case of ongoing disciplinary proceedings against the

Government servant. Thus the Pay and Accounts Officer shall not withhold any gratuity unless the Head of Office

(a) encloses instructions received from Directorate of Estate for withholding of 10%

gratuity for outstanding license fee or

(b) Informs of ongoing disciplinary proceedings.

These instructions are for strict compliance of all Administrative Ministries/ Departments.

5. A revised FORM 8 - form of letter to the Accounts Officer forwarding the pension papers of Government servant is also enclosed. Formal amendment in the CCS(Pension) Rules for revised Form 8 will be notified later.

(Tripti P.Ghosh)

Director (PP)

Ministry of Personnel, P.G. & Pensions

Department of Pension & Pensioners' Welfare

No. 1I22/2012-P&PW (E) Dated: io" July, 2013

Office Memorandum

Sub: (i) Payment of arrears of pension in cases where valid nomination has not been

            made under the Payment of Arrears of Pension (Nomination) Rules, 1983;

        (ii) payment of arrears of family pension - reg.

Attention is invited to the Payment of Arrears of Pension (Nomination) Rules, 1983

which provide that after the death of the pensioner, all moneys payable to the pensioner on account of pension will be paid to the nominee of the deceased pensioner. In the absence of any nomination made by the pensioner, the arrears ofhislher pension are paid to the legal heir as per the procedure indicated in para 4 of part A of annexure to Ministry of Finance OM No.1(3)-E.V/83, dated 11.10.1983. However, dependants of some pensioners expressed difficulties in obtaining the legal heir-ship certificates and represented that the necessity of production of legal heir-ship certificates may be waived where the amount of arrears payable is small.

2. The matter had been examined in Ministry of Finance, Dlo Expenditure vide OM

dated 04/06/1985 and it was decided that in case where a valid nomination does not exist under the Payment of Arrears of Pension (Nomination) Rules, 1983 and the dependent of pensioner is unable to produce the legal heir-ship certificate, the Payment of Lifetime Arrears of Pension accruing to the deceased pensioner may be authorized on the basis of any documentary proof regarding the relationship and heir-ship of the claimant if the gross amount of arrear does not exceed Rupees 25,000. In such cases, if the gross amount did not exceed Rupees 5,000 and case represented no peculiar features, the accounts officer was authorised to make the payment on his own authority.

3_ The Government has further looked into the matter and decided to increase the limits

of Rupees 5000 and 25000 as indicated in Department of Expenditure OM, dated 4.6.85 to Rupees 50,000 and 2,50,000 respectively. The conditions and the procedure of payment as indicated in Department of Expenditure OM, dated 22.1 0.1983 and 04.06.1985 will remain the same, which are reiterated hereunder.

4. The Pension Disbursing Authority (PDA) may receive application along with any

documentary proof regarding the relationship and heir-ship of the claimant. In case the

claimant is the recipient of family pension, the disbursing Officer will verify the identity of

the claimant with reference to the disburser's half as well as pensioner's half of the PPO and give a certificate of having done so. PDA will duly attest the documents received from the applicant and forward these along with the application to the Accounts Officer. The Accounts Officer, on receipt of application along with a copy of PPO of the pensioner and other documents from the PDA, will calculate the amount of arrears and issue necessary authority for payment of life-time arrears to the disbursing authority if the case does not present anypeculiar features and the amount does not exceed Rs.50,000. In case the amount exceeds Rupees 50,000 but does not exceed Rupees 2,50,000, the Accounts Officer will obtain the orders of the Head of Department or Administrator or the CAG in the case of pensioners from Indian Audit & Accounts Department or any Officer of that Department declared as an HOD Payment will be made on execution of a duly stamped indemnity bond in Form T.R.14/G.A.R. 26, with such sureties as necessary in terms of para 7 below. In case of any doubt and also in cases where the amount of arrears exceeds Rupees 2,50,000, payments shall be

authorized to be made only to the persons producing the legal authority.

5. This department's OM No. 43/4/95-P&PW(G), dated 30.10.1995 stipulates that in the

event of death of a family pensioner, the right to receive any arrears of family pension would automatically pass on to the eligible member of the family next in line. The requirement of succession certificate for payment of any arrears occurs only where there is no member in the family who is eligible to receive family pension after the death of the family pensioner. Therefore, it has been decided that the provisions of this office memorandum will also apply to the payment of arrears of family pension where no member of family is eligible to receive family pension.

6. The Head of Department here means the Head of Department as defined in rule 2 (xvi) of the General Financial Rules, 2005. However, in order to ensure that the citizens do not have to face unnecessary hardships, it has been decided that in the case of field

establishments, the Administrative Ministries/Departments may delegate the power of Head of Department to the Head of Office in the rank of Deputy Secretary/Director, if felt

necessary by them. It is also clarified that this OM will cover all such past cases.

7. Normally, there should be two sureties, both of known financial stability. However, in

case the amount of claim is less than Rs.75,000/-, the authority accepting the indemnity bond for and on behalf the President of India should decide on the merits of each case whether to accept only one surety instead of two. The obligor as well as the sureties executing the indemnity bond should have attained majority so that the bond has legal effect or force. The bond is required to be accepted on behalf of the President by an officer duly authorised under Article 299 (1) of the Constitution.

8. These orders will not be applicable in cases where a valid nomination exists under the Payment of Arrears of Pension (Nomination) Rules, 1983. In such cases, the payment of arrears will be authorised to be made to the nominee (s).

9. As regards pensioners/family pensioners belonging to the Indian Audit and Accounts

Departments, these Orders issue after consultation with the Comptroller and Auditor General of India.

10. This issues with the concurrence of Ministry of Finance, Department of Expenditure,

vide their ID Note No.568/E.V/2013, dated zs" June, 2013 and 0/0 Controller General of

Accounts vide their ID No. 1(7)/TA-I1I/2011-12/Miscl/I16, dated 13.02.2013.

(Sujasha Choudhury

Deputy Secretary to the Govt. of India