No. 15011/2/E.II (B)/ 76
Government of India
Ministry of Finance
Department of Expenditure
New Delhi, dated the 11th August,
1976
Office Memorandum
Subject: Overtime Allowance to
Central Government employees.
The undersigned is directed to state that a
need has been felt for some time past of consolidating at one place
the instructions/ orders issued by this Ministry from time to time. Accordingly
in supersession of all the previous orders on the subject, the grant of
overtime allowance to Central Government employees will be governed
by the following orders. The Ministry of Home Affairs etc. are requested that
these orders may be brought to the notice of all the administrative authorities
under them for information/ guidance and compliance.
2. Eligibility
All non-gazetted Central Government
servants and also gazetted Government servants who fall in the excepted
category mentioned at para 5(a) of these orders, paid from Civil Estimates
(including those working in the Union Territories Administration) of the
following categories, Vis. (i) office staff and (ii) those staffs whose
prescribed hours and nature of work are comparable to those
of "Office staff" shall in future, be governed by these orders.
Administrative Ministries will be competent
to decide, in consultation with their Internal Financial Advisers, as to
which staff falls in category (ii) above. The Comptroller & Auditor General
of India will exercise that power in respect of the staff of the Indian Audit
and Accounts Department.
3. Condition for the grant.
(a) The work in all offices should be so
organized as ordinarily to be capable of being done during the normal office
hours. The question of overtime work to be done should are only in special
circumstances and where working beyond the prescribed office hours is a regular feature
the offices and the officers should so stagger the working hours that the staff
working in the office or attaché to officers attend to such work by rotation.
(b) Where, in special circumstances, it
becomes necessary to perform overtime work, the competent authority may
authorize such overtime work, after satisfying himself that the work is of such
an urgent nature that it cannot be postponed in the public interest till the
next working day and the competent authority shall, as far as possible, specify
beforehand the time upto which a Government servant may be required to perform
overtime work. In this regard following further instructions may be strictly
observed:-
(i) If an employee is required to attend
office earlier than the prescribed hours of work, he should normally be allowed
to leave office correspondingly early. Where, however, it is not feasible to
allow him to leave office early, he may be paid overtime allowance after
deducting the normal one hour of free work.. If such an employee is also
required to work beyond office hours on that day overtime allowance may be
allowed for the total period of overtime work performed before and after the
prescribed hours of work after deducting from the total normal one hour of free
work..
(ii) The staff who are required to perform
overtime duty for the full prescribed hours of work on Sundays (or other weekly
or fortnightly off-day or Second Saturdays) or on other holidays/ public
holidays should, as a rule, be granted compensatory leave in lieu.
Employees who are required to work on such days beyond full day may
be allowed a day’s compensatory leave in lieu of the full day’s work and
paid overtime allowance for the excess time put by them minus one hour free
duty. In cases where an employee is required to work for half a day or less,
e.g. from the time the office opens till lunch time, two such half days should
be taken a equivalent to one full day for the purpose of grant of
compensatory leave. Where necessary half a day’s compensatory leave may be
given.
Cash compensation in the form of overtime
allowance for duty on Sundays/ weekly or Fortnightly off-days/ Second
Saturdays/ public holiday may be granted only in very exceptional circumstances
where an officer not below the rank of Joint Secretary in the Secretariat
Offices or the Head of the Department in the case of Attached,
Subordinate or other offices is satisfied and certifies that it is not possible
to grant compensatory leave.
Note 1:- Whenever duty is performed beyond
a full day (beyond full prescribed hours of work), overtime allowance
for such duty is to be granted only after deducting one hour free duty. If an
employee comes to office late, with or without previous permission, on any day
and is required to work beyond office hours on that day, the following
deductions should be made in calculating overtime allowance:-
(a) the normal one hour of free work; and
(b) the time by which he comes late.
Note 2:- Normally compensatory leave under
these orders should be granted within one month of its becoming due. This
condition may be relaxed in exceptional circumstances to be decided upon by an
officer of the rank of Joint Secretary in the case of Secretariat staff and
Head of the Department in the case of staff of attached, subordinate or other
offices, who will satisfy himself and certify that the grant of compensatory
leave to all the staff within a month would cause serious dislocation of
current work.. There will be no limit upto which compensatory leave may be
allowed to accumulate but not more than two days compensatory leave may be
allowed to be availed of at a time.
(iii) The total overtime allowance payable
to a Government se5vant in terms of these orders shall not exceed one-third of
their monthly emolument payable during the month as defined in rule 4(b) below.
While the ceiling referred to above will normally apply to personal staff also,
in special cases, such staff may be paid overtime allowance in excess of the
ceiling if the officers to whom they are attached certify that they have
satisfied themselves that the overtime work performed by their personal staff
necessitating the payment of overtime allowance in excess of the ceiling was
necessary in the public interest. But in any case it should not exceed 50% of
their emoluments as defined in these orders.
Note:- Payment of overtime allowance upto
the ceiling of 50% of emoluments" referred to above will not be applicable
to the personal staff posted by informal arrangements. The concession will be
limited to those personal staff posted/ sanctioned by the Department of
Personnel & Administrative Reforms or authorized by the competent
authority.
In calculating overtime allowance under
these orders, the actual time taken for lunch break should be deducted from the
total hours for which the staff concerned is eligible for the allowance.
Overtime allowance under these orders may
not be paid to Government servants required to perform duty at the site of an
exhibition/ fair, in addition to his normal duty.
All the regular class IV staff,
including Waiters, Cooks, Sweepers, Farashes and Chowkidars, whose hours of
workhave been prescribed by the competent authority and who are at present
eligible to overtime allowance may be paid overtime allowance as the same rate
admissible to other class IV staff working in offices except those who are paid
overtime allowance under any statutory rules in force.
DEFINITIONS
For the purpose of these orders, unless the
context otherwise requires:-
(a) A competent authority means:-
In the case of Secretariat and attached
offices an officer not below the rank of an Under Secretary to the Government
of India or comparable status;
In the case of an office under the
supervision of a Government servant holding a non-gazetted post, a Government
servant authorized by the Head of the Department to exercise the
powers of a competent authority:
In the case of any other office, the
Head of office declared a such for that office under the appropriate rule
of GFE or under Rule 10(A) of the DFP Rules 1958 or any other officer in that
office of a rank not lower than that of the Head of Office; and
In respect of the personal staff of
Ministers and officers above the rank of Joint Secretary, their private
Secretary, if the Private Secretary is a gazetted officer, will be the
competent authority under these orders.
(in respect of the personal staff of
officers of the rank of Joint Secretary, the Joint Secretary concerned or an
officer of his rank may be regarded as the competent authority).
(b) Emoluments mean pay as defined in
clause (c) below and all allowances including Winter Allowance & Hill
compensatory allowance be excluding house rent allowance, conveyance allowance,
horse allowance, travelling / daily allowance, permanent travelling allowance
and clothing/ uniform allowance. In the case of re-employed pensioners,
emoluments shall also include pension to the extent indicated vide para 6
below:-
Note 1:- The list of excluded allowances
above is not exhaustive. The other allowance like children educational
allowance, Messing allowance etc., which are not admissible to all Government
Servants working at a place may be regarded as excluded category of allowances.
The Project allowance to the extent it does not include an element of excluded an
element of excluded category can be included in the emoluments for the purpose
of Overtime allowance.
Note 2:- In the case of those employees who
have opted to remain on pre-revised scales of pay under the Central Civil
Services (Revised Pay) Rules, 1973 the term emoluments will also include
interim relief admissible to them.
( c) Head of a Department means the authority declared as such under Supplementary
Rule 2(10);
(d) Overtime work means work done in excess of one hour over the prescribed
hours of work on any working day and includes work done on any Sunday or any
other holiday;
(e) Pay means pay as defined in Fundamental Rules 9(21) (a).
Note:- As the overtime allowance payable in
terms of these orders is based on emoluments which term includes dearness
allowance, it will have to be recalculated, if any change- upwards or
downwards- in emoluments is given effect from a retrospective date. As a result
of recalculation of Overtime Allowances, arrears are to be paid or, as the case
may be , recoveries of over payments are to effected.
(f) Prescribed hours of work means hours of
work prescribed in any office in respect of employees working in this office.
5. CATEGORIES OF GOVERNMENT SERVANTS TO
WHOM THESE ORDERS WHALL NOT APPLY EVEN THOUGH THEY MAY BE OF THE NATURE OF
OFFICE STAFF OR STAFFS WHOSE PRESCRIBED HOURS AND NATURE OF WORK ARE COMPARABLE
TO THOSE OF ‘OFFICE STAFF’
These orders shall not apply to:-
(a) Government servants holding gazetted
posts except that:-
The concessions of overtime allowance may
be extended to officers holding the post of Private Secretaries, Additional
Private Secretaries , Assistant Private Secretaries or First Personal Assistants
to Ministers Deputy Ministers even though these posts are gazetted posts, in
those cases in which:-
(i) Just before their appointment to such
posts, they had held non-gazetted posts;
(ii) They have not been allowed full pay of
the said gazetted posts but their pay has been restricted under FR 35 to below
the minimum of the pay of those posts; and
(iii) their pay, as defined in para 4 (e)
above does not exceed Rs. 750/-:
(iv) The grant of overtime allowance in
above cases will also be subject to those orders, including ceiling limits etc.
Note: The overtime allowance will also be
admissible to officers of the Central Secretariat Stenographers Service, not
approved for appointment to Grade I of the service, but appointed as first
personal Assistants to Ministers, if the total pay plus the special pay
admissible falls below the minimum of the Grade I of the Central Secretariat
Stenographers Service.
(b) Government servants holding
non-gazetted posts whose pay, as defined under these orders exceeds Rs. 750/-
p.m..
( c) Government servants who hold
supervisory posts not excluded b clauses (a) and (b) above, unless they fulfill
the following conditions:-
(i) They are in direct and continuous
contact with staffs supervise:
(ii) They work the same hours as the staff
under them; and
(iii) They are themselves subject to the
kind of supervision which would enable them ordinarily to obtain prior approval
for overtime.
(d) Field staff and Inspection staff.
(e) Government servants who are governed by
the Factories Act, 1948, or the Minimum Wages (Central) Rules, 1950, and are
paid overtime allowances in accordance with the provisions of Section 59 of the
Factories Act, 1948 or Rule 25 of the Minimum Wages (Central) Rules, 1950 as
the case may be:
(f) Staff Car Drivers.
(g) Resident (night duty) clerks and Peons
attached to them in jthe Secretariat and certain other offices.
(h) Persons not in whole-time employment.
(i) Personal paid out of contingencies.
(j) Persons paid otherwise than on a
monthly basis.
(k) Persons employed on contract except
when the contract provides otherwise; and
(1) Such of the Government servants
employed in the Government of India Presses, the Government Controlled Ports,
the Mercantile Marine Department, the Customs (including Land Customs)
Department, the Central Excise Department and the Overseas Communication
Service, as are already in receipt of overtime allowance under other schemes.
5. (a) Re-employed pensioners
The drawal of overtime allowance jin the
case o re-employed pensioners shall be regulated as indicated below:-
(i) in the case of officers whose pay plus
pension exceeds the sanctioned maximum pay of the post, overtime allowances
shall be calculated on that maximum plus the includible allowance referred to
in paragraph 4(b) above as may be admissible to them;
(ii) in the cases of officers whose pay on
re-employment in civil posts is fixed without taking into account the entire
pension or part thereof the amount of pension so ignored shall be ignored for
calculating emoluments under para 4(b)
(iii) in other cases, the overtime
allowance shall be calculated on pay plus pension plus the includible
allowances referred to in paragraph 4(b) above as may be admissible to them.
(b) Persons in receipt of emoluments from
foreign Governments:
Persons in receipt of any emoluments of the
nature of pay, leave salary or pension from foreign Governments (eg. Burma
Ceylon, Pakistan, etc.) in addition to pay from the Government of India shall
subject to the total emoluments not exceeding the limits prescribed for
eligibility for overtime allowance, draw the allowances on the basis of their
pay plus the includible allowances referred to in paragraph 4(b) above as may
be admissible to them from the Government of India alone.
Note:- For the purpose of sub-paragraphs
(a) and (b):-
(i) "Pension" means gross pension
including temporary increase in pension, death-cum-retirement gratuity and
other retirement.
(ii) The amount of pension shall be the
amount originally sanctioned (i.e. before commutation, in any) less the amount
of pension, if any, held in abeyance as a condition of re-employment
( c) Workshop staffs:
(1) Where the payment of overtime allowance
is regulated under the Factories Act or other statutory enactment, it will
continue to be so regulated.
(2) In the case of the overtime allowance
payable otherwise than according to the statutory provisions, the Third Pay
Commission have made the following recommendations:-
(i) Where the system of overtime wok
continues, the period of overtime should be made admissible only if the work
put in during a working week of 6 days exceeds 48 hours; in reckoning these 48
hours the period allowed for total breaks should be included;
(ii) In Government Presses, where the
prescribed weekly hours are less than 48, the work done between the prescribed
hours and the weekly norm of 48 hours is compensated in the form of overtime
allowance at double the time rate. Compensation for such work should be only at
the time rate in future.
It has been decided that these recommendations
will not apply to existing employees working in the industrial establishment of
the Government. They may continue to be governed by existing rules. Attempts
should, however, be made to apply the recommendation to those who join service
on or after 3.12.1974 and to employees of new industrial units. For this
purpose, it may be necessary to to amend standing orders, given notice of
change etc. The administrative Ministries are requested to try the system as
recommended by the Pay Commission wherever they find it feasible and in any
case wherever a new industrial units are established. In such cases the rates
of overtime allowance which may by prescribed by rules or orders should also be
in accordance with the Pay Commissions’ recommendations.
Non-industrial staffs in workshops
In the case of non-industrial staffs in
workshops whose hours of work and holidays are the same as those of industrial
staffs, the existing rates of overtime allowance may continue, if such
non-industrial staffs are already covered by a scheme of overtime allowance.
If such non-industrial staffs are not at
present covered by any scheme of overtime allowance, they may be allowed
overtime allowance but only at the time rate for work in excess of the
prescribed hours but not in excess of 48 hours in a week or 9 hours on any day.
For work in excess of 9 hours on any day or 48 hours in a week, the
non-industrial staff in workshops may be given overtime allowance at the same
rates as is admissible to the industrial staffs provided the Head of the
establishment certifies that:-
(a) the non-industrial staffs have the same
hours of work and holidays as the industrial staffs; and
(b) the nature of duties of the
non-industrial staffs in such that their presence throughout is necessary for
the efficient working of the industrial staffs.
Where the above two conditions are not
fulfilled, the rate of overtime allowance for the non-industrial staffs for
work in excess of 9 hours a day or 48 hours a week will be the time rate.
(III) If the hours of work and holidays of
the non-industrial staffs are not the same as for industrial staffs the rate of
over time allowance for the non-industrial staffs shall be the time rate for
overtime work done in excess of one hour over the prescribed hours of work,
unless there already exists any scheme for payment of overtime allowance to
such employees which is more liberal, in which case the existing scheme will
continue in force.
Note 1:- For this purpose, "time
rate" shall mean the single hourly rate of over time allowance admissible
in singular circumstances to the corresponding industrial staffs, in the same
workshop/ establishment.
Note 2:- "Industrial staffs" in
the above clause refers to "workers" as defined in Section 2(1) of
the Factories Act. 1948 and non-industrial staffs refer to the staff other than
‘workers’
Note 3:- The term "Workshop for this
purpose shall mean a factory registered as such under factories act, 1948.
Note 4:- Where under the relevant
enactments of the State Legislatures, the term "worker" includes also
the non-industrial staff in the industrial establishments, payment of overtime
allowance will be regulated according to the provisions contained in these
enactments."
7. RATES OF OVERTIME ALLOWANCE
Where a Government servant to who this
order applies is required to perform overtime work, he shall be entitled to
overtime allowance in respect of the overtime work done by him in accordance
with the following rates:-
The rates of overtime allowance and the
basis of reckoning them will, for the present, be as under:-
|
Emoluments
Rs.
|
Overtime
allowance per hour
Up to the first one hour. Thereafter in excess of the prescribed hours of
work
|
|
Below Rs. 275
|
Nil
|
0-95
|
|
275 and above
but below Rs.325
|
Nil
|
1.25
|
|
325 and above
but below Rs.375
|
Nil
|
1.55
|
|
375 and above
but below Rs.425
|
Nil
|
1.80
|
|
425 and above
but below Rs.475
|
Nil
|
2.05
|
|
475 and above
but below Rs.525
|
Nil
|
2.35
|
|
525 and above
but below Rs.575
|
Nil
|
2.60
|
|
575 and above
but below Rs.625
|
Nil
|
2.90
|
|
625 and above
but below Rs.675
|
Nil
|
3.20
|
|
675 and above
|
Nil
|
3.46
|
8. Where overtime allowance is payable to a
Government servant for the overtime work performed by him, he shall not be
entitled to receive any other remuneration (whether in the form of conveyance
charge or compensatory leave or other-wile), in respect of such overtime work.
Provided that where a Government servant
has been recalled from his residence to perform overtime work, the competent
authority may allow conveyance charges to such a Government servant in addition
to the overtime allowance admissible to him.
EXPLANATION 1: The first one hour of
overtime work on a working day shal be free only where a Government servant
works in continuation of the prescribed hours of work. Where a Government
servant is recalled from his residence to perform overtime work, overtime
allowance may be paid for the entire period of overtime work including the
first one hour.
EXPLANATION 2: The overtime work in excess
of one hour upto half an hour and thereafter every period upto half an hour be
reckoned as half hour e.g. a person working for 2 hours and 10 minutes in
excess of one hour beyond the prescribed hours of work will get overtime
allowance for 2-1/2 hours.
EXPLANATION 3: The overtime allowance
payable to Government servant shall be calculated to the nearest multiple of
five paise, the fraction of three paise and more being rounded off to the next
higher multiple of five paise and fractions below three paise being ignored.
EXPLANAION 4: If, for special reasons (such
as the demise of a dignitary a working day is declared as a holiday before the
time prescribed for the opening of the office, it shall be treated just like a
Sunday or other holiday for the purpose of the payment of Overtime allowance on
a day, on which the office is closed for special reasons after the prescribed
opening time but before the prescribed closing time, shall be treated as a
holiday only from the time the orders for closing the office reach the office.
EXPLANATION 5: The overtime allowance
payable under these orders shall be classified as "honorarium" under
F.R. 9(9) and shall not be treated as ‘pay’ as defined in F.R. 9 (21) or for
the purposes of the supplementary Rules.
EXPLANATION 6: Government servants will
also the eligible for overtime allowance for performing overtime work while on
tour, subject to observance of the conditions prescribed under these orders,
namely limit of 1/3rd /50% applicable to total overtime earnings, deduction of
one hours free work, maintenance of overtime register, grant of compensatory
off, etc., and also subject to strict compliance with the conditions indicated
below:-
(i) Employees who are not at present
entitled to overtime allowance at their head quarters under the existing rules
or schemes, shall not be entitled to overtime allowance on tour
(ii) Subject to (i) above, on employee would be entitled to overtime allowance
on tour, provided overtime work in ordered on the spot
(a) by his superior official in the tour party; or (b) where an employee on
tour is attaché to a local office at his tour station by the competent
authority in such local office at the tour station.
Note:- Where the superior official, who orders his subordinate official on tour
to perform overtime work is a non-gazetted officer, or is not the competent
authority to order overtime work at the head-quarters under the existing rules,
he shall, on return to headquarters, submit a report to his controlling
gazetted officer and / or to the competent authority, as the case may be,
explaining the circumstances necessitating the detailing of staff on overtime
duty, and seeking his approval.
(iii) Subject to (i) above, an employee on temporary transfer not exceeding 90
days would also be entitled to overtime allowance provided the overtime work
has been ordered by his superior official on the spot.
(iv) For purposes of calculation of overtime, the time spent in travel shall be
excluded . In other words, overtime shall be restricted to the period between
the time when a halt on tour begins and the time when such halt ends.
(v) Overtime allowance regulated under any
statutory rules will continue to be governed by such rules only.
9. CERTIFICATE: A certificate to be signed by the drawing officer in
Form I shall be attached to the bill in which overtime allowance is drawn in
respect of every Government servant to whom the overtime allowance is payable.
10. REGISTER:
(i) A register of overtime wok shall be
maintained in Form II in each office in which entries shall be made as and when
overtime wok authorized by the competent authority is performed by th4
Government servant concerned.
(ii) This register shall be examined by
superior officers and shall be liable to examination by Audit at the time of
inspection or audit and any instance of undue grant of overtime allowance shall
be brought to the notice of the higher authorities. The superior officer shall
particularly scrutinize cases where the same employee has been paid overtime allowance
for more than 10 days in a month.
Note: The administrative Ministries /
Departments concerned will take a decision as to who should be regarded as
"Superior Officer" for the purpose of these orders.
11. If, in respect of any of the categories
of staff excluded from the purview of these orders, these is no scheme of
overtime allowance already in force and it is considered necessary to have such
a scheme, a suitable scheme may be evolved in consultation with the Ministry of
Finance, provided (a) the staff in question has prescribed hours of work; (b)
the nature of work performed by the staff lends itself to a scheme of overtime
allowance; (c) the staff is subject to the kind of supervision which would
enable it ordinarily to obtain prior approval for working overtime and (d) the
scheme is in conformity with the principles laid down in this Office
Memorandum.
12. If any doubt arises relating to the
interpretation of these orders it may be referred to the Ministry of Finance.
13. These orders shall take effect from the
date of issue.
14. In so far as the persons working in the
Indian Audit and Accounts Department are concerned, these orde5rs issue after
consultation with the Comptroller and Auditor General of India.
15. Hindi version of this O.M. will follow.
Sd/_
(R.L. Bahl)
Under Secretary to the Govt. of India
To, All Ministries / Departments of dthe
Gover. Of India (as per standard list)
Copy forwarded to :-
1. C & AG of India, New Delhi w.r.t.
his U.O. No. 690/Audit/ 26-74 dated 30.6.1974
2. UPSC, New Delhi
3. Election Commission, New Delhi
4. Rajya Sabha Secretariat (Admn. Br.), New
Delhi.
5. Lok Sabha Secretariat (Admn. Br.), New
Delhi
6. Supreme Court of India, New Delhi
7. Central Vigilance Commission
8. All State Governments and Union
Territory Administrations.
9. Commission for Scheduled Castes and
Scheduled Tribes, New Delhi
10. Ministry of Finance (Defence Division)
and E-Coord Branch
11. Shri K.V. Ramana Murthy, Deputy
Secretary (AG), Min/ Defence
12. Railway Board, New Delhi
13. Secretary, Staff Side, National
council, 9-Ashoka Road, New Delhi
14. All Members of the Staff Side of the
National Council of JCM
15. Indian Red Cross Society, I-Red Cross
Road, New Delhi
16. All India Services Division, Department
of Personnel & Administrative Reforms
Sd/_
(R.L. Bahl)
Under Secretary to the Govt. of India
FORM- I
(Certificate)
(See Paragraph 9)
Certified that the Government servant /
Government servants in whose casse the overtime allowance has been claimed in
this bill was/ were required under specific orders to
Sit late in office after having put in work
during prescribed hours on
____________________________________________________________
attend office on _________ Sunday/ holiday
for disposal of urgent work which, in public interest, could not be postponed
till the next working day.
Certified that the amount claimed in this
bill is in accordance with the rates specified in paragraph 7 of the Government
of India, Ministry of Finance (Department of Expenditure)’s Office Memorandum
No.15011/2/E.II(B)/76, dated the 11th August 1976 and is
according to the principles laid down therein and does not exceed the ceiling
on overtime earnings prescribed in these orders, necessary certificates having
been obtained from the officers concerned for payment of overtime allowances to
the personal staff in excess of the prescribed ceiling.
Also certified that the Government
servant(s) concerned did not received any other remuneration/ conveyance charge
of compensatory leave for the performance of that overtime work.
( )
(Signature of Drawing Officer)
FORM-II
Overtime Register (See paragraph 10)
|
Sl.
No.
|
Name
|
Designation of the Govt. servant required to perform
overtime work
|
Emoluments
|
Hours of overtime work authorized by the competent
authority
|
Hours of overtime work performed by the Govt. servant
|
|
1
|
2
|
3
|
4
|
5
|
6
|
| Nature of the work performed during overtime hours |
Why the work could not be performed during the prescribed hours of week
|
Amount of overtime allowance paid
|
Initial of competent authority
|
7
|
8
|
9
|
10
|
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